FAQ

What is included in the ticket fee?

Your participation fee covers all accomodation, meals and activities fees in the programme for the duration of the event. You are expected to pay for your transportation to and from the event, and all extra meals, drinks and services you may use.

Transportation and other costs

All possible transportation costs during the event, for sessions and activities, are included in the participation fee.

What are my transport/parking options getting to the event?

You will probably arrive at one of the airports of London. From there you have to get to Chingford station. You can get to Chingford station by public transport This will either be by underground or by train depending on which airport you arrive on. From Chingford station we will make sure that transport is available.

Please, inform us in advance about your flights and your arrival time at Chingford station.

Do this at least a week before you arrive. If you don’t let us know how late you arrive we cannot guarantee a transport to Gilwell Park (30min walk).

Where can I contact the organizer with any questions?

Send us an email to scoutsguidesict@gmail.com, on twitter @scoutsguidesict or on Facebook.

Is my registration/ticket transferrable? The name on the registration/ticket doesn’t match the attendee. Is that okay?

The ticket is per person, and is non-transferrable. The person registered is the person coming to the event. You can however cancel your ticket and get a refund if you won’t be able to attend.

Can I update my registration information?

Yes, simply use the link provided on your email confirmation or contact us directly.

Do I have to bring my printed ticket to the event?

No need to bring the ticket.

What do I have to take with me?

The organization team tries to supply all the things you need during our event, but there are some small items we would like you to take with you:

  • Some paper and pens
  • An electronic device with WIFI

Your stay at Gilwell Park

Everything you need is provided for you by Gilwell Park: bed sheets, towels, blankets etc. You don’t need to bring a sleeping bag or towels.

Expenses

Your meals, coffee breaks and accommodation are covered by the participation fee.
The United Kingdom is not a Eurozone country, so you may want to get some Pound Sterling to buy tickets for your transit to and from the event. Public Transport in the U.K accepts most credit and debit cards for almost anything (except most taxis). Especially, if you have a possibility for contactless payments, this can be used directly on public transport in Greater London area, including Chingford and most trains to and from the London airports.

Preparation Guide

What do I need to know?

Because you are in a position where you have a good view on the evolution and use of information and communication technology at your scouting or guiding organization, you probably already have the necessary knowledge to participate in Scouts & Guides I/O. However, it never hurts to ask your peers within your scouting and guiding organization for extra advice and information.

What do I need to prepare?

At Scouts & Guides I/O we hope to offer a varied and intensive programme for all participants. The programme requires you to contribute and participate actively in order to make it a success.

This is what you need to prepare at home before coming to the event:

  • Choose a project or achievement you or your organization completed over the last year to present in the Pecha Kucha format. We use this format so that every participant gets an equal opportunity to talk about something. You can find more information on Pecha Kucha here.
  • You will get a chance at presenting the state of information and communication technology applied within your organization during the Poster Market session. The poster example helps you in explaining what information is shared during that session. If you are joining our event together with other members of the same scouting or guiding organization, it is best to create the poster together (in other words, we expect one poster per scouting and guiding organization).
  • You can prepare at most two very short (10 minutes) lessons about a subject of your choice for the peer to peer Teach it programme. Some examples:
    • Ten rules for a successful Facebook post
    • Paper prototyping
    • Principles of agile